Website and social media terms and conditions

These terms of use, together with this site’s privacy notice set out the terms on which you may use this site.  Please read these terms of use carefully before you start to use the website.

By using this site you indicate that you accept and agree to abide by these terms of use.  If you do not agree to these terms of use, please stop using this site immediately.

If you have any questions regarding this site and these terms of use, please contact us.


Cookies are small pieces of information sent by an organisation to your computer and stored on your hard drive to enable the organisation to recognise you when you next visit.  Our website uses essential cookies to help the site work and to give you the best experience.  We also use cookies to help us see what content is most popular and how people are using our website.  You can read more detailed information about the cookies used on this website

The table below explains the cookies we use and why. Each cookie is listed by name, along with the following information:

  • Cookie Name
  • If required, what is it for? A brief description of what the cookie is used for.
  • How long does it last? A cookie can either be deleted after a predetermined timespan, or as soon as the user’s session ends. A session is deemed as ending when the user closes his or her browser.
  • What’s the implication for site behavior? How would the site visitor’s experience change in the absence of this cookie?

(Where X is the ID of a page that has page-level authentication opt-in enabled. Where X is either “S” or “M” and where Y is the name of a field on a form Where X is the name of a metadata search page, and Y is the unique ID of the current user. Where XX is the unique id of a web form survey page on your website.)


Cookie name What is it for? How long does it last? What’s the implication for site behaviour?
These cookies are used to collect information about how visitors use our site, using a service called Google Analytics. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where vistors have come to the site from and the pages they visited. Session, 30 minutes, 6 months or 2 years, depending on the cookie name Without this, we will not be able to track the number of visitors to different parts of the website.
0-AuthenticationToken A random selection of letters and numbers agreed by prior calls between a third-party authentication system and the Cubik website to allow single-sign-on between different systems when configured. Session. Without this, the current user cannot be identified on the website, so signing in, purchasing items, My Profile, polls, and all other personalised sections of the site will stop working. This cookie is essential when a user signs in.
0-AuthSession-X Contains the value “1” if a user has opted-in to access a page with page-level session opt-in enabled. Session Without this cookie, page-level opt-in will not function.
0-Cubik.Forms.DefaultValue.X.Y Contains a value that will be shown as the default value in a question on a form. Allows third-party code to set form defaults. Session. If this cookie is not used, then default values cannot be set by any third-party system that is setting default values on forms in your site.
0-MetaDataSearch_X_Y Contains the term that the user used to perform a metadata document search. Session. Without this cookie, document metadata searches will not work properly on the site.
0-ReadSearchDefinition The word “True” to record that the user needs to see the User Search form when on User Administration parts of the site. The word “False” is used to tell the system to hide the search form. Session. The user experience when searching for users is much degraded.
0-SessionID Used to track the user’s settings for their current browsing session. Typical content: randomly generated letters and text. Nothing in this cookie can be used to access a user’s private information. Session. Many site functions require this value.
0-sessionStartTime Holds the date and time that the current session started and is used by the pop-up survey function to display a survey a set number of minutes following the user arriving at the site. Session. If not used, then the pop-up survey feature will not function.
0-ShoppingBasketID A 32-digit randomly-generated number that identifies the shopping basket of the current customer. Session. Without this cookie, the user’s shopping basket will not be able to hold the contents of the user’s basket.
0-SortDirection Contains whether the search column is being sorted in “ASC”ending or “DESC”ending order. Session. No. Although without it, the sort order of search columns will not be remembered and this function will not work.
0-SortExpression Contains the name of the column on the User Search Results part of User Administration that is being used to sort the search results. Session. Without this cookie, the User Search Results table will not be sortable.
0-ssi A unique identifier to determine the current user of the website, randomly generated when the user signs in. Session. Without this cookie, then certain user functions will not work.
0-UserCanModifySite The word “True” if the current user is allowed to modify the site. Session. Certain functionality is turned on or off based on this value.
0-UsernameAlias Contains an alias name used by a user on the discussion forums. Session. If you use the alias function of the discussion forums, then it is needed.
1-SessionID Used to track whether the user is signed in. Typical content: randomly generated letters and text. Session. Without this cookie, then certain user functions will not work.
CMSAUTHTOKEN When you access the site, this cookie is set and is fundamental to site use. Session. Without this cookie, the site will not work.
CurrentLayout A single-digit number that represents the current ‘viewing option’ being used by the website visitor. Session. If you want your users to be able to use the Viewing Options accessibility features of your site, then it is needed.
ebdsFormAuthentication Encrypted value that identifies the current authenticated user within the system. Session. Without this cookie, then certain user functions will not work.
FormSubmission-{XXXXXXXX-XXXX-XXXX-XXXX-XXXXXXXXXXXX} Where XX is the uniqie id of a web form page on your website. Name only (holds no value) if a form has been set up to only allow a single submission, this cookie remembers that the user has submitted the form. 5 years. If you want to use the ‘single submission only’ feature of the Web Form template, then it is needed.
ForumDisplayMode The word “Threaded” or “Flat” to determine the format that the user has selected to view discussion forums in. 1 year. Without this cookie, the display choice of the user will not be remembered.
username_XXXXXXXX-XXXX-XXXX-XXXX-XXXXXXXXXXXX Where XX is the unique identification number of a website. Used to remember a user’s username if the user selects the ‘Remember my Username’ box on the sign in screen of a site. 1 year. Without this cookie, the ‘remember my username’ feature will not work.
WebPoll-XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Where XX is the unique ID of a poll on your website. Name only (holds no value) if the user has voted on a poll. On the date entered by the author as the end date of the poll. Without this cookie, non-signed-in users will be able to vote multiple times on a poll.
X-UserSearchDefinition Where X is a single digit number from 0 to 9. Contains information entered by the user on the User Administration user search page. This allows the user to navigate elsewhere on the site and to return to the correct user search results. Session Without this cookie, the search results will not be shown when the user returns to the search form.
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXVisited The word “true” to record that the user has completed a pop-up survey and to ensure that the survey does not get redisplayed to the user. 100 years. Without this cookie, the popup survey will not be able to remember that it has been shown, and will continue to be shown to the user.

Links to third party websites

Our website contains links to third party websites that we believe may be of interest to our website visitors.  This privacy notice only concerns our website and we are not responsible for the privacy policies of third party websites, even where we have provided links to them.  If you use any of the third party links on our website, we recommend that you read the privacy policy of that website before sharing any of your personal data.


We want our website visitors to have the best and most user-friendly experience so we use third party analytical tools such as Google Analytics to help us understand how well the website is working and how we can improve it.  These tools help us collect information in general about how people use our websites – for example, how many people visit each page, how long they stay, which links and search engines they use.  This analytics data does not identify you, it is completely anonymous

Social media

We operate a number of social media platforms including Facebook, Twitter, Instagram, YouTube and LinkedIn.  Although this privacy notice covers how we will use any data collected from these platforms, it does not cover how the social media providers will use your information.  Please ensure you read their privacy policies before sharing any data and make use of their privacy settings and reporting mechanisms to control how your data is used by them.

Copyright restrictions

We are the owner or licensee of all intellectual property rights on this site and the material published on it.  No part of this site, including information, documents, images, photos, logos, names, audio, video and icons, may be copied, republished,  posted, broadcast or reproduced in any form whatsoever without prior written permission of the copyright holders. All such rights are reserved and protected by copyright laws and treaties around the world.

You may not download or print off for any purpose any parts of this site (including images, documents, audio or videos) other than for personal  non-commercial use.  If downloading or printing off any such parts, you must not modify such parts in any way, use any images, videos, photos or illustrations separately from any accompanying text and must acknowledge our status (and that of any contributors) as the authors or owners of those materials.

If you print off, download or copy any part of this site in breach of these terms of use, your right to use this site will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.